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The Add Me! Newsletter *** ISSUE #35 ***
"Free tips for promoting your website and business"
Add Me, Inc http://www.addme.com
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...THIS WEEK'S ARTICLE...
>> Time Management Horse Sense <<
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June 8th, 1999 *** ISSUE #35 ***
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.....THIS WEEK'S ARTICLE.....
TIME MANAGEMENT HORSE SENSE
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By: Dr. Donald E. Wetmore
Every horse race has a first place winner and a runner-up,
second place contender. It is not uncommon for the first
place horse to earn twice the prize as the second place
finisher. Curiously, the number one horse did not have to
run twice as fast or go twice as far as the competition to
get twice the money. It only had to be a nose ahead of
the competition to reap twice the rewards.
Time management, personal productivity, and success in life
are a lot like the horse race metaphor. To get twice as
much in life, in any of our many dimensions, health, family,
financial, intellectual, professional, social, and spiritual,
we do not have to double our effort and input. We only need
to get a nose ahead of where we are now to realize significant
increases in our results.
Five suggestions, when applied, can help us to get a "nose
ahead."
First, plan your day, every day, preferably, the night before.
Then, when arriving at work, there is a plan of action to
direct us forward. Without a plan, temptations may draw us
into unproductive avenues where we may serve the loudest
voice that demands our time rather than dealing with the
most productive opportunity.
A simple plan consists of a list of all the items we ideally
might want to accomplish during the next day. Prioritize
those items in order of their importance. (#1 for most
important, #2 for next most important, etc.) Begin the
most important item first, then go to the next most impor-
tant item, etc. Typically, it is unlikely that all items
on the list will be completed, but that is fine. Success
has little to do with how much was left undone at the end
of the day but, rather, what was actually accomplished.
We will always leave undone more than we do get done
simply because we all have more to do than time permits
which says a lot of good things about how good we really
are, to have so much entrusted to us by so many!
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Second, overplan your day to take advantage of "Parkinson's
Law" which teaches that, "a project tends to take the time
allocated for it." If you give yourself one thing to do
during the day, it will likely take all day to complete
it. If you give yourself two things to do during the day,
you will likely accomplish both. If you give yourself
twelve things to do during the day, you may not get all
twelve done, but you may complete seven or eight items.
Having a lot to do creates a healthy sense of pressure on
us to naturally become better time managers. With a lot
on our plate, we tend to be more focused, we tend to suffer
interruptions less so, and we delegate better.
Third, work with a clean desk and work environment. There
is truth in the saying, "Out of sight; out of mind."
Equally true is the reverse, "In sight; in mind." When
items are in our field of vision, we cannot help but be
distracted and pulled in the wrong direction where we may
major in the minors, busy all day long, but accomplishing
little of significance.
Fourth, restrict meetings. During any typical business
day, there are reportedly 17 million meetings being
conducted in the United States. A meeting is two or more
people getting together to exchange common information.
Simple enough, but probably one of the top institutional
time wasters. Always ask, "Do I contribute anything to
this meeting?" and "Do I get anything of value from this
meeting?" If the answer to both questions is "no," try
to find a way out of attending the meeting.
Finally, handle paper just once. Get out of the "shuffling
blues" when paper is looked at and relooked at again
and again while deadlines slip through the cracks as
we get buried under a blizzard of paperwork. As you
encounter each new piece of paper, if it can be responded
to quickly, in a minute or less, respond then and there.
If it will require a longer effort, schedule it for a
time when you will get to it and then put it away.
Common sense ideas. That's what horse sense is, yes?
Enjoy the race.
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Don Wetmore is a full-time professional speaker who specializes
exclusively in the topic of Time Management. He conducts his
nationally acclaimed Time Management Seminar throughout North
America and Europe for people who want more out of life in less
time, and with less stress. His seminars are witty, fast paced,
and filled with practical, common sense ideas and tools. One of
the country's leading experts on this topic, he is the author of
"Beat the Clock!".
You may contact him:
Don Wetmore-Professional Speaker
Productivity Institute
Time Management Seminars
tel: (800) 969-3773
fax: (203) 929-8151
email: ctsem@msn.com
webpage: http://www.balancetime.com
Professional Member-National Speakers Association
Would you like free Time Management Tips? Get your copy of "The Five Top
Time Management Mistakes". To receive yours, send your request for
"mistakes" to: ctsem@msn.com.
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